How to plan your congressional visit

Visiting a legislator's office, either locally or in Washington, D.C., is the most effective way for a citizen to do advocacy. Visits provide an opportunity to build a rapport with the congressperson or staff person. Congressional recesses are an excellent time to meet locally with your legislator. But in many ways speaking with a staff person is just as important since they play an influential role in legislative decision-making.

Schedule ahead. To schedule a visit, write or phone ahead (preferably at least two weeks in advance), specifying the issue you wish to discuss. Also, mention a preferred date and length of the meeting, and number of people coming. Confirm the date with a letter.
Strategize. If you are visiting as a group, your group should plan to meet prior to the visit and identify the most important things you want to convey. Research in advance the current status of the legislation, the pros and cons of the argument, and the member's voting record and committee assignments.
Assign roles. In a group it is often helpful to appoint spokesperson(s) who are responsible for explaining the issue and making the group's specific request, and a "moderator" who ensures that the visit is a conversation. The discussion should not be monopolized by either the legislator or the group.
Introduce yourself. Have each person introduce him/herself. If appropriate, identify your affiliation with your local congregation and denomination.
Be flexible. You should be prepared for both a 90-second meeting as well as a 20-minute meeting. It's not uncommon for the schedules of legislators and their aides to change at the last minute. Be prepared to get your point across even if you don't have as much time as anticipated.
Be honest and respectful. It's alright to respond to a legislator's question by admitting you don't know. Offer to find out and send information back to the office. Be polite and respectful, but don't be afraid to disagree.
Ask questions. Ask what his/her position is on the legislation and why. Ask if they are hearing from opponents or supporters and what they are saying. Ask what will influence their decision on this issue.
Leave materials. It is useful to bring supporting materials or position papers to leave with the person you meet.
Write follow-up letter. After the meeting, write a letter thanking the legislator for the meeting. Reiterate your position and your understanding of any commitments made during the meeting.

Tips on being an advocate from Mennonite Central Committee Washington Office.